Building Finish Record Keeping
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Sarah Rakestraw:
How do you all keep records of building finishes easily accessible? We are looking for ways to compile info like flooring/paint color/etc in one place and make it accessible for our shops folks as well as our design teams in the future.
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I will preface this with my university is very small to compared to others on here (~2.4 million square feet of real estate) and I am the only designer on the team. We have 4 Project Managers.
Our team was finding we needed to constantly send “basis of design” specs or other items to architecture firms and there was no good way to send it. We came up with this document because we didn’t need formal spec books for what we were trying to fill the gap for, but we created this powerpoint that we can send as PDF with hyperlinks, and our internal facilities team has access to it (double check paint colors, carpet selections, etc.) We are very lenient on “standards” and do what we can, so it’s not separated out by building or anything (except in the notes it is stated which carpet is used in what building as an example). I had also been asked to create a Level of Finish map (only got to the first floor) to help show leadership why we select certain carpets/finishes based on the type of space we are renovating or updating.
I wish I had more time to work on this and make it a little bit more robust, but like I said, this at least captures everything in one place for myself/PMs and Facilities for what we usually need to refer to.
***ATTACHMENT NOT UPLOADING. CONTACT ME DIRECTLY FOR ZIPPED FILE IF DESIRED.
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We found that most of our residence halls had information kept on spreadsheets that would disappear with staff turnover. So we looped-in our student design staff to work on a building each and pull information from site and from available documents to create an indesign spec book which we convert to pdf and looking at how we can make it a word doc since that’s easier for assistive devices to read. This one I’m attaching is a draft I’m reviewing for one of our newest residence halls, so it isn’t finished yet and has some errors. This information is also captured in large spreadsheets by finish type so we can see where we can make changes to our specifications for streamlining specs and maintenance. We also have a drawer for each building to store finish samples all tagged in reference to the finish legends. We are going to run these documents throw an assistive device to see how well they read the information, and if it’s too far off, we’ll reassess adding image descriptions.
File exceeded size, email me if you’d like to see a copy. schapma8@uoregon.edu.
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